Project Focus - Project Fossa

For an IT professional managing license usage and costs can be a headache. It can be hard to answer questions about capacity and usage and even harder to provide accurate information about departmental or office use. There are other complications as well: service accounts, testing accounts, demo accounts, development accounts: all these accounts use licenses which need to be planned, budgeted and accounted for.

In Office 365, license usage is displayed in the Admin Center. Each valid license is displayed along with information about total number of licenses, expired licenses and assigned licenses. However, this does not provide information about who is using which licenses, which departments in an organisation are using the most licenses and what the license cost to the organisation is.

Project Fossa addresses this by taking data from additional sources and presenting it alongside license details in order to provide more context to your license usage.

Example output of PowerBI showing how Office 365 Enterprise E3 licenses are used in an organisation along with information about utilisation and cost.

Example output of PowerBI showing how Office 365 Enterprise E3 licenses are used in an organisation along with information about utilisation and cost.

How it works

Project Fossa can tell you how many licenses are used per person, per department, office, state or country. If you provide licence costs, then Project Fossa will calculate the license cost for each of these categories. Project Fossa allows IT administrators to communicate how licenses are being used across the organisation and what the true license cost of departments and initiatives is. By highlighting users which have been de-activated (such as those who have left the organisation) but which are still consuming licenses Project Fossa can help organisations save money by reusing licenses which are no longer needed.

Project Fossa is offered as a light-touch Software-as-a-Service (SaaS) solution. There’s nothing to install on premise. Simply provide us with a service account and we can do the rest remotely. Reports are provided via PowerBi.com, hosted on your tenant. Data rests in an Azure SQL Server hosted on your tenant. You own the data and control access to it.

Key Benefits

  • Greater visibility of license usage across the organisation
  • Accurate reporting of license costs by function
  • Ability to internally re-charge license usage to departments or countries
  • Potential cost savings in highlighting licenses used by deactivated users
Example PowerBI output showing license usage and cost for the Shanghai office

Example PowerBI output showing license usage and cost for the Shanghai office

Try it Today

You can try out a working demo of this solution using anonymised data by going to labs.modalitysystems.com/projects/project-fossa and using the embedded PowerBI application. Or get in touch for a demo session for a full walk through and to answer any questions.

When you’re ready to sign up, contact us to start the conversation.